Toronto Beaches International Jazz Festival Volunteer Application

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Volunteer Application

Application Period: January 1, 2008 - July 11, 2008

Thank you for your interest in volunteering! We look forward to having you come on board. For our 20th Anniversary celebration we will be accepting Volunteer Applications from January 1, 2008 - July 11, 2008.

Shifts will be approximately 5 or 6 hours long.
You will be asked to attend a Volunteer training session. The session will take place in May and/or June and you will be notified in advance.

Your own special edition volunteer T-shirt (must be worn at all times when on duty)
An invitation to our Volunteer Appreciation Event at the end of the Festival
An opportunity to enjoy music, have fun, make friends, and give back to your community!

The following provides a short description of the positions that are available for volunteering. Please select only two (2) jobs. Rank the jobs by selecting #1 or #2 in order of preference or "Not Interested".

Remember: select only 2 jobs! Please read these before filling in the section titled: Interests for Volunteering. Click HERE to view an example!

Stage Manager Assistance	Ranking
Volunteers are responsible for assisting with stage or equipment set-up and take-down, loading or unloading. They ensure the performers are lined up for their show times and provide other support for the bands and stage manager, as required.

Clean-up / Maintenance	Ranking
Volunteers will assist with recycling and maintaining the general cleanliness of the site, including the areas in and around the stages.

Information Booth / Ambassadors	Ranking
Stationed at information booths and/or roving on the site, volunteers will assist people with directions, amenities on and off-site, performance times, general questions and participate in conducting on-site “Festival” surveys.

Fund Raising	Ranking
Circulating through the crowd, volunteers will promote sponsorship of the Festival through the sale of raffle tickets, festival buttons and programs and any other activities associated with on-site fundraising initiatives.

Workshop Support	Ranking
Volunteers will provide liaison with the artists/workshop leaders, set up the facilities, handle sign-in, direct traffic and collect workshop performance evaluations.

Traffic Management / Band Support

Ranking

Volunteers will be responsible for security and crowd control on Queen St. and surrounding streets, placing barricades at the ends of streets to control traffic, helping police with pedestrians crossing the street. They may be asked to assist with “Friendly Tow” and providing security for the “Friendly Tow” parking lot. Lifting is required.

Volunteers will also provide direction regarding equipment set-up and signage to the bands and any other related support for bands and other artists performing on the street.

Transportation	Ranking
Volunteers meet the artists at the airport and drive performers from the airport to hotels and to the concert venues. Transportation volunteers must have a valid driver’s license and have experience driving vans.

Vehicle Control	Ranking
Volunteers will be responsible for directing cars into the dedicated parking area at Kew Gardens set aside for official festival business and staff vehicles.

INFORMATION ON FILE

If you have volunteered in previous years and have already filled out the Volunteer Application shown below and would like to keep the same information please let us know.

Yes No

If ‘YES,’ please fill the following:

	In part A - the First Name, Last Name and the sections that you want to update.
	In part B - all sections
	In part C - complete C1 and C2

If ‘NO,’ please fill out ALL of the following information (parts A, B and C).

The information you provide on this application will only be used for the purposes of structuring volunteer assignments and shifts for the International Beaches Jazz Festival. Your privacy will be maintained.

Crews fill up quickly so submit this form soon. You will be contacted by the end of May with further details about available training sessions. If you haven’t heard from us by then, please contact the Volunteer Coordinator, Ben Freeman at 416-698-2152 to ensure that your application has been processed.

A) CONTACT INFORMATION:

First Name

Last Name

Address #1

Address #2

City

Province/State

Postal/ZIP Code

Country

specify if outside NA:

Phone Number (Home)

Phone Number (Work)

Phone Number (Cell)

E-Mail Address

Emergency Contact Name

Emergency Phone Number

T-SHIRT SIZE (please choose one of the following)

Small Medium Large X-Large XX-Large

B) VOLUNTEER SCHEDULE:

Please indicate as precisely as possible your time availability. Remember to select only the shifts that apply to the (#1) Top Job Role you chose in Section: Job Opportunities for Volunteering.

Assign numbers 1, 2, 3 in order of preference for taking the appropriate shift, inside the appropriate boxes below (#1 being the area of most interest and #3 being the area of least interest).

Please select only 3 in total among Shift1 through Shift 13.

B1) Woodbine Park:

Shift Schedule			Stage Mgr Assisstant	Clean-up	Info Booth/ Ambassador	Fund Raising
Shift 1	July 18	5:30pm - 11:00pm
Shift 2	July 19	11:30am - 5:30pm
Shift 3	July 19	5:30pm - 11:00pm
Shift 4	July 20	11:30am - 5:30pm

B2) Workshops:

Shift Schedule			Workshop Support
Shift 5	July 21	6:30pm - 9:30pm
Shift 6	July 22	6:30pm - 9:30pm
Shift 7	July 23	6:30pm - 9:30pm

B3) International Beaches Jazz Festival (Street Festival on Queen St.):

Shift Schedule			Traffic Mgmt Band Support	Info Booth/ Ambassador
Shift 8	July 24	5:30pm - 11:30pm
Shift 9	July 25	5:30pm - 11:30pm
Shift 10	July 26	5:30pm - 11:30pm

B4) International Beaches Jazz Festival (MainStage - KEW Garden + Queen St.):

Shift Schedule			Stage Mgr Assisstant	Clean-up	Info Booth/ Ambassador	Fund Raising	Vehicle Control
Shift 11	July 26	11:30am - 6:30pm
Shift 12	July 27	11:30am - 6:30pm

B5) Various times throughout the Festival:

If you are interested in the job of Transportation please indicate in the box below. You will be contacted to determine a schedule based on your time availability and the Festival's needs.

Shift Schedule		Yes
Shift 13	Transportation

C) EXPERIENCE:

Past Volunteer		Yes / No
1)	Have you volunteered for the Beaches International Jazz Festival before?	Yes No

If you have volunteered for the Beaches International Jazz Festival before please Check the jobs you performed.

Stage Manager Assistance
Maintenance
Information Booth
Fund Raising
Vehicle Control
Workshop Support
Traffic Management / Band Support
Transportation

Other Role (please describe)

If you volunteered for other Jazz Festivals, music events or live entertainment venues please fill in the following:

Organization	Duties

If you have basic Computer Skills, please list 4. (Be concrete):

Computer Skills

Please Check languages spoken.

English
French
Spanish
Chinese
Italian

Other Languages (elaborate)

Experience / Limitations / Travel Plans		Yes / No	Explain if applicable (Be concrete)
6)	Do you have any Public Relations / MC experience?	Yes No
7)	Do you have any technical experience with staging, sound or lighting?	Yes No
8)	Other relevant employment / volunteer / educational experience?	Yes No
9)	Do you have any physical disabilities / limitations we should be aware of (ie. bad back, problems with lifting, etc.)?	Yes No
10)	If travelling to other parts of Ontario or Northeastern U.S. between May and July 2007, would you be willing to drop off some posters and programs during your trip? If so, please specifiy where and when you travel.	Yes No

Driving Experience / Knowledge of First Aid		Yes / No
11)	Do you have access to a van?	Yes No
12)	Do you have a class G Driver's License?	Yes No
13)	Has your volunteer experience including driving vans?	Yes No
14)	Do you hold current certificates for First Aid?	Yes No
15)	Do you hold current certificates for CPR?	Yes No
16)	Would you like to receive training in First Aid and CPR?	Yes No


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